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Filing Requirements

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National Application

Information

  • Full name, address and nationality of the applicant(s);
  • Full name, address and nationality of the inventor(s);
  • Paris Convention Priority data (if any): application number, filing date and country of the original foreign application from which priority is claimed.

Documents

  • Executed  Power of Attorney from the Applicant(s) to Tri Viet & Associates (the original hard copy of this document is required; it can be submitted at filing or within 01 month from the filing date);
  • Executed Deed of Assignment from the Inventor(s) to the Applicant(s) if the Applicant(s) and the Inventor(s) are not the same (this document must only be submitted upon request of the VNIPO in case the VNIPO has reasonable grounds to doubt the Applicant’s eligibility); 
  • Executed Deed of Assignment of the Priority Rights where the Applicant(s) is different from the Applicant(s) having filed the Priority Application (the original hard copy of this document is required; it can be submitted at filing or within 01 month from the filing date);

Note: the POA and DOA must be signed by the Applicant if the Applicant is an individual, or by an authorized representative of the Applicant if the Applicant is a legal entity and affixed by the seal of such entity (if any). Notarization and/or Legalization are not required.

  • English specification (including description, claims, drawings (if any)), and abstract, all in WORD format (required at least 15 days prior to the due filing date for translation into Vietnamese); 
  • Certified copy(ies) of the Priority document(s) or Exhibition certificate(s) – applicable where the Paris Convention Priority is claimed (the original hard copy(ies) of the document(s) is/are required and can be submitted at filing or within 03 months from the filing date). In case the VNIPO request to submit the Vietnamese version of priority document(s), the sworn English translation(s) thereof is/are required (if the priority document(s) is/are not in English).

Intenational Application (PCT)

Information

  • Full name, address and nationality of the applicant(s);
  • Full name, address and nationality of the inventor(s);
  • Paris Convention Priority data (if any): application number, filing date and country of the original foreign application from which priority is claimed;
  • International filing and publication numbers.

Documents

  • Executed Power of Attorney from the Applicant(s) to Tri Viet & Associates (the original hard copy of this document is required; it can be submitted at filing or within 34 months from the earliest priority date); 
  • Executed Deed of Assignment where the Applicant(s) entering the Vietnam National Phase is different from the Applicant(s) having filed the International Application (the original hard copy of this document is required; it can be submitted at filing or within 34 months from the earliest priority date);

Note: the POA and DOA must be signed by the Applicant if the Applicant is an individual, or by an authorized representative of the Applicant if the Applicant is a legal entity and affixed by the seal of such entity (if any). Notarization and/or legalization are not required.

  • If the Applicant requests entry into the Vietnam National Phase before the International Publication date, a copy of the International Application as filed (required at filing); 
  • English specification (including description, claims, drawings (if any)), abstract, any amendment or change (if any), all in WORD format (required at least 15 days prior to the filing date for translation into Vietnamese);.

Information

  • Full name, address and nationality of the applicant(s);
  • Description of the trademark: meanings, colors claimed and English translation and/or transliteration into Roman letters if the trademark comprises words not in English;
  • List of goods/services to be covered by the trademark and class(es) of the respective goods/services according to the International Classification (if known);
  • Paris Convention Priority data (if any): application number, filing date and country of the original foreign application from which priority is claimed, or
  • Place where the trademark was exhibited, the name of the exhibition, and the date on which the trademark was first exhibited, for claiming exhibition priority (if any).

Documents

  • Fifteen (15) specimens of the trademark, with a size not larger than 80mm x 80mm and not smaller than 15mm x 15mm;
  • Executed Power of Attorney from the Applicant(s) to Tri Viet & Associates (the original hard copy of this document is required; it can be submitted at filing or within 01 month from the filing date);
  • Executed Deed of Assignment of the Priority Rights where the Applicant(s) is different from the Applicant(s) having filed the Priority Application (the original hard copy of this document is required; it can be submitted at filing or within 01 month from the filing date);

Note: the POA and DOA must be signed by the Applicant if the Applicant is an individual, or by an authorized representative of the Applicant if the Applicant is a legal entity and affixed by the seal of such entity (if any). Notarization and/or Legalization are not required.

  • Certified copy of the earlier application plus the sworn English translation thereof (if the application is not in English), or of the Exhibition Certificate (applicable where the Paris Convention Priority is claimed – the original hard copy of this document is required; it can be submitted at filing or within 03 month from the filing date); 
  • Certified copy of the regulations concerning the use of the mark if the mark is a collective one (the original hard copy of this document is required; it can be submitted at filing or within 01 month from the filing date); 
  • Documents evidencing the origin or the prize(s) awarded if the trademark contains such ones (the original hard copy of this document is required; it can be submitted at filing or within 01 month from the filing date).

Information 

  • Full name, address and nationality of the Applicant(s);
  • Full name, address and nationality of the Designer(s);
  • Title of the design and field to which the design relates;
  • International Classification for the design under Locarno Agreement;
  • Similar and known/used design(s); 
  • Paris Convention Priority data (if any): application number, filing date and country of the original foreign application from which priority is claimed;
  • Exhibition Priority data (if any): place where the design was exhibited, the name of the exhibition and the date on which the design was first exhibited.

Documents

  • Executed Power of Attorney from the Applicant(s) to Tri Viet & Associates (the original hard copy of this document is required; it can be submitted at filing or within 01 month from the filing date); 
  • Executed Deed of Assignment of priority right where the Applicant(s) is/are different from the Applicant(s) having filed the priority application (the original hard copy of this document is required; it can be submitted at filing or within 01 month from the filing date);
  • Executed Deed of Assignment from the Designer(s) to the Applicant(s) (if the Designer(s) and the Applicant(s) are not the same), or document justifying the right to apply (inheritance, employment contract, service contract). However, under current IP Law, this document is no longer required at filing. However, the Vietnamese Intellectual Property Office (VNIPO) reserves the right to request the applicant to submit this document in case the VNIPO has reasonable grounds to doubt the Applicant’s eligibility.

Note: the POA and DOA must be signed by the Applicant if the Applicant is an individual, or by an authorized representative of the Applicant if the Applicant is a legal entity and affixed by the seal of such entity (if any). Notarization and/or Legalization are not required.

  • Detailed description (in English) of the Industrial Design, and claims.
  • 04 sets of photos/drawings of the Industrial Design comprising perspective, front, back, left, right, top and bottom views (copy of the photos are acceptable at filing, provided that the originals must be submitted within 01 month from the filing date);
  • Certified copy of the first filed application(s) or Exhibition Certificate, and the sworn English translation thereof (in case the priority document(s) is not in English), if the Paris Convention Priority is claimed (required within 03 months from the filing date);
  • If a design bears a sign that is inherently registrable as a trademark, the applicant shall provide the documents (e.g. copy of the Trademark Registration Certificate granted by the VNIPO or Trademark License Contract that has been registered with the VNIPO), stating that the trademark placed on the design belongs to the applicant(s) (if any).

For Annuity of Patent for Invention and Utility Solution

  • Data related to the Patent including patent number, patent owner, regular filing date, granting date, priority date;
  • Effective year for which the annuity should be paid.
  • Executed Power of Attorney from the Owner to Tri Viet & Associates (the original hard copy of this document is required; it can be submitted at filing or within 01 month from the filing date). Notarization and/or Legalization are not required.

For Renewal of Trademark Registration

  • Executed Power of Attorney from the Owner to Tri Viet & Associates (the original hard copy of this document is required; it can be submitted at filing or within 01 month from the filing date). Notarization and/or Legalization are not required.
  • Original Certificate of Trademark Registration (required at filing).

For Renewal of Design Patent

  • Executed Power of Attorney from the Owner to Tri Viet & Associates (the original hard copy of this document is required; it can be submitted at filing or within 01 month from the filing date). Notarization and/or Legalization are not required.
  • Original Patent for Industrial Design (required at filing).